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Inventory management software that stays in sync with your spreadsheets

Know what you have, record stock movements, and keep your team working from shared inventory records. Build the tracker around your business without writing code.

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A team organizing inventory records

Track stock from receiving through everyday use

Record stock coming in, stock going out, transfers, and count adjustments in the form your team shares. Use a barcode to identify an item and check its name, quantity, and location before saving a movement.

Choose the fields your inventory needs

Start with barcode, item name, and stock. Add fields such as location, category, supplier, price, photo, or expiry date when they are useful to your workflow. Keep the form simple enough for the people recording updates every day.

Explore the no-code form builder

Keep Google Sheets and Excel part of the workflow

Bring in existing records with a spreadsheet import and set up the appropriate Google Sheets or Excel connection. Check the destination sheet and available sync settings with a sample item before relying on the connection for everyday work.

See spreadsheet setup and synchronization options

Make stock checks easier for your team

  • Scan barcode and QR labels from supported mobile workflows.
  • Set item-specific minimum stock levels and review low-stock alerts.
  • Share forms with the right viewing and editing permissions.
  • Review inventory records and history when investigating a difference.
  • Print labels for items that need their own identifiers.

Example: a shared supplies tracker

Create fields for barcode, item name, stock, storage location, and minimum stock. Record a delivery, then record supplies used by the team. Check the resulting quantity and your connected spreadsheet.

This same starting workflow can be adapted to a shop, school, field team, or small warehouse.

Choose a workflow to explore

Start with a spreadsheet template

Use a practical starting list before adding more fields or team members.

Free Google Sheets inventory templates

Free Excel inventory templates

Inventory management questions

Do I need to build software to use GearChain?

No. Configure a form and its fields, add your items, and choose the scanning and spreadsheet workflow your team needs.

Can I start from a spreadsheet?

Yes. Import a sample list, match its columns to your fields, and verify the saved stock quantities. Configure the appropriate spreadsheet connection separately when you want synchronization.

How should I track equipment instead of quantities?

Give each asset its own identifier and track the location, assigned person, and condition needed for your asset workflow.

Put this into practice