Keep daily inventory work connected

Record stock in GearChain, send one-way updates to your reporting spreadsheet, and connect the shipping tools your team uses.

Compare Google Sheets and Excel sync

Google Sheets Integration
Inventory questions
ShipStation

Microsoft Excel Integration
Optional verification
ShipWise

Google Sheets and Excel sync capabilities

Use GearChain to maintain inventory. Send one-way updates to a connected spreadsheet for reporting.

Google Sheets and Excel sync capabilities
Capability	Google Sheets	Excel through OneDrive
Account requirements	A personal Google or Google Workspace account with permission to write to the destination spreadsheet.	Personal and business Microsoft accounts with OneDrive access. Both support export and real-time sync.
Sync direction	GearChain → spreadsheet. Spreadsheet edits do not automatically update GearChain.
Setup	The admin connects Google Sheets, exports the inventory, and enables AutoSync.	Connect OneDrive with your personal or business Microsoft account, export the inventory, and enable Real-time Sync.
Destination file	The connected Google export spreadsheet, with item and History tabs for each form.	The GearChain workbook exported to OneDrive. Real-time updates target the saved workbook connection.
Importing a file	Import is a separate action. Importing rows does not connect the original file for ongoing updates.
Manual edits and formulas	Exported data cells and tabs can be rewritten. Keep custom formulas and reports in a separate reporting file.
Renames and deletions	Change fields and inventory in GearChain. Avoid renaming or deleting managed export tabs and headers. Deleting a spreadsheet row does not delete the GearChain item.
Background jobs and timing	Follow import and export completion in Import/Export History. Updates need a working connection and can be delayed by connectivity or sign-in issues; verify the destination after a sample change.
If updates stop	Reconnect the correct Google or Microsoft account, check that sync is enabled, and export again to refresh the inventory data. Verify one known item before using the report.

Google Sheets setup guide Excel and OneDrive setup guide

Google Sheets Integration

Send inventory updates from GearChain to the connected Google spreadsheet after the admin exports and enables AutoSync. Spreadsheet edits do not update GearChain.
Compare Google Sheets and Excel sync

Microsoft Excel Integration

Send GearChain updates to the connected OneDrive workbook with a personal or business Microsoft account. Both account types support export and real-time sync.
Excel and OneDrive setup guide

Blockchain Inventory Tracking

Blockchain verification is optional. When enabled for a supported workflow, submitted events can have a transaction reference that you can check using the network and explorer information shown in the app.
Set up optional blockchain verification

ShipStation Integration

Connect GearChain with ShipStation to streamline fulfillment workflows. Automatically retrieve missing product images from marketplaces like Amazon and eBay, then scan shipping labels to instantly verify order numbers and product details before shipment, helping reduce errors and improve shipping accuracy.

Learn more

ShipWise Integration

GearChain's ShipWise integration now supports Amazon Dangerous Goods (DG) shipments. When eligible Amazon orders are received, the appropriate DG code is automatically added to the shipping label, reducing manual effort, improving fulfillment efficiency, and helping ensure compliance with Dangerous Goods shipping requirements.

Learn more

Inventory questions

Choose a form, ask about stock quantities or recorded activity, and review the answer alongside your item records.
Explore GearGPT inventory insights

Ready to Connect GearChain with the Tools You Already Use?

Easily connect GearChain with your existing business applications to automate processes, improve inventory visibility, and keep your operations running efficiently.

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FAQ

Inventory updates flow one way from GearChain to your connected Google Sheets spreadsheet or Excel workbook in OneDrive. Record stock changes in GearChain after the initial export and sync setup. Editing spreadsheet cells does not automatically update GearChain.

Integration keeps your data consistent across every system you use. When your scans, updates, and stock changes flow directly into Sheets, Excel, or your ERP, you avoid manual entry, reduce errors, and keep everyone working from the same accurate inventory. It creates a single source of truth that speeds up decisions and prevents stock issues.

GearChain connects with Google Sheets, Excel, barcode and QR scanners, label printers, and major ERP or legacy systems through API. It also supports blockchain so every asset update can be verified with an immutable record.

The admin connects a personal Google or Google Workspace account, exports the inventory, and enables AutoSync. GearChain sends inventory updates to that connected spreadsheet. Importing an existing file is a separate action and does not connect that original file for ongoing updates. Spreadsheet edits do not automatically update GearChain.

Yes. GearChain supports Google Sheets through Google Drive and Excel through OneDrive. Personal and business Microsoft accounts both support export and real-time sync to the connected OneDrive workbook. Connect the account, export your inventory, and enable sync before relying on automatic updates.

Connect OneDrive with a personal or business Microsoft account, export your GearChain inventory, and enable Real-time Sync. Both account types support export and real-time updates to the connected workbook. Updates flow from GearChain to Excel; edits in Excel do not automatically change GearChain inventory.

Google Sheets and Excel support real-time updates after the initial export and sync setup. Excel supports both personal and business Microsoft accounts. Updates require a working connection and can be delayed by connectivity or sign-in issues. Check Import/Export History and verify a sample change in the connected spreadsheet.

Create or import your inventory in GearChain, connect your Google or Microsoft account, and export to Google Sheets or OneDrive. Enable AutoSync for Google Sheets or Real-time Sync for Excel. Make a sample stock change in GearChain and verify it in the connected spreadsheet. Importing a file alone does not enable ongoing sync.

Yes. GearChain supports importing from Excel/CSV formats as part of its integration capability.

GearChain connects to ERP and legacy systems through its API, and it also integrates using Excel and Google Sheets APIs. This gives you multiple ways to sync item data, stock updates, and activity logs with the systems you already use, without disrupting your existing workflow.

Check your GearChain plan, the connected account, destination workbook, and sync settings. Personal and business Microsoft accounts both support export and real-time sync. Keep managed export tabs and headers unchanged, and keep custom formulas and reports in a separate reporting file because exported cells may be rewritten. If updates stop, reconnect the account, export again, and verify a known item.