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Inventory management software that stays in sync with your spreadsheets
GearChain helps teams track inventory using the tool they already trust: spreadsheets. It connects Excel and Google Sheets to a mobile-first workflow, adds AI-assisted barcode scanning, and supports blockchain-backed traceability for stronger data integrity.
Why teams choose GearChain
Most inventory tools fall into one of two camps
GearChain is built for the middle ground: the flexibility of a spreadsheet, plus automation that reduces errors and manual updates — without needing IT support or custom code.
Simple apps
Easy at first, but become limiting as your process grows.
Heavy systems
Powerful, but require long setup, rigid workflows, and ongoing admin work.
What you get with GearChain
Keep your spreadsheet as the source of truth, while your team scans and updates inventory from anywhere.
Real-time spreadsheet sync
Excel + Google Sheets stay updated automatically — no exports, no copy-paste, no version confusion.
No-code customization
Create custom forms, fields, and alerts to match how your team actually works.
AI barcode scanning
Scan faster with fewer mistakes — ideal for receiving, cycle counts, assets, and field work.
Mobile-first tracking
Built for phones and tablets — update inventory from the warehouse floor, job sites, or anywhere.
Faster onboarding
Get running quickly with a workflow that feels familiar to spreadsheet-based teams.
Blockchain-backed traceability
Add an extra layer of integrity for inventory history — useful for audits and accountability.
GearChain vs competitors
This matrix summarizes positioning and feature differences across common inventory tools including
Sortly, Zoho Inventory, inFlow, Cin7, Orcascan, BoxHero, and Fishbowl. GearChain bridges that gap by
combining spreadsheet flexibility with automated accuracy
,
giving you full control over your data without IT support — and zero code.
Note: feature availability can vary by plan, add-ons, and configuration.
| Feature | GearChain | Sortly | Zoho Inventory | inFlow | Cin7 | Orcascan | Fishbowl |
|---|---|---|---|---|---|---|---|
| Real-Time Spreadsheet Sync (Excel/Google Sheets) |
✓ (Core Feature) | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ |
|
No-Code Custom Form Builder |
✓ | ◐ | ◐ | ✕ | ✕ | ✕ | ✕ |
| AI/ML Barcode Scanning |
✓ | ✕ | ✕ | ✕ | ✕ | ◐ | ✕ |
| Mobile-First Design | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ◐ |
| Simple Onboarding Time |
✓ | ✓ | ◐ | ◐ | ◐ | ✓ | ◐ |
| Blockchain-Backed Data Traceability |
✓ | ✕ | ✕ | ✕ | ✕ | ✕ | ✕ |
| Primary Focus | Flexibility & Automation |
Visual, Simple |
ERP Suite | Desktop, Control |
Enterprise ERP |
Scanning Only |
Manufacturing |
Quick summary
If you want inventory management that works the way your team already operates, GearChain is a strong fit:
- Real-time sync with Excel and Google Sheets
- AI barcode scanning for speed and accuracy
- No-code customization for forms, fields, and alerts
- Mobile-first workflows
- Blockchain-backed traceability for stronger record integrity
FAQ
Yes. GearChain is built around real-time spreadsheet sync so your inventory data stays aligned with Excel and Google Sheets.
Yes. GearChain supports mobile-first scanning and includes AI-assisted barcode scanning for faster, more accurate updates.
No. You can customize fields and forms using no-code tools, so your setup can match your process without IT support.
It provides an added layer of traceability for inventory records, helping support data integrity and auditability over time.
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