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Record stock in GearChain. Report in your spreadsheet.

Keep your team working in GearChain while Google Sheets or Excel receives the inventory data you use for reporting.

Sync runs one way: GearChain → spreadsheet. Editing a spreadsheet does not automatically update GearChain.

Compare Google Sheets and Excel capabilities

Three steps from your item list to a connected report

  1. Import your starting inventory. Bring in your spreadsheet, match the fields, and check a few real items. Importing data is a separate action from setting up sync.
  2. Record daily stock work in GearChain. Scan receipts, issues, and transfers in the app so your team has one place to maintain its stock records.
  3. Connect the reporting destination. Export from GearChain, enable the appropriate sync option, and verify one item update in the connected spreadsheet.

Choose the connection your account supports

For Google Sheets, the admin exports first and enables AutoSync. For Excel through OneDrive, both personal and business Microsoft accounts support export and real-time sync.

Read the current capability table for account requirements, destination files, spreadsheet edits, and recovery.

Keep reporting formulas separate

GearChain maintains the exported inventory data. Keep custom formulas and reports in a separate reporting file because exported data cells and tabs can be rewritten.

Change fields and inventory in GearChain. Avoid renaming or deleting the managed export tabs and headers; export again if you need to rebuild them.

Spreadsheet sync questions

Will edits in Google Sheets or Excel update GearChain?

No. The connected sync sends inventory data from GearChain to the spreadsheet. To bring spreadsheet data into GearChain, use the import workflow and review the field mapping and quantity handling.

Will my original imported file keep updating?

Importing a file alone does not connect that file for ongoing updates. Confirm the destination spreadsheet or workbook in your export and sync setup.

What happens if I edit or delete a spreadsheet row?

That edit does not change or delete the item in GearChain. A later app update or export can replace the spreadsheet data, so maintain inventory records in GearChain.

How do I check that sync is working?

Wait for the import or export to finish, then change one known item in GearChain and check the destination. If updates stop, reconnect the correct account, check the sync switch, and export again.

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