How to Create a New Form in GearChain

[New Update] 

Available on Web & Mobile App

1. Go to Settings > Forms and click Create a New Form.
2. Enter a form name, such as My Inventory or My Warehouse, then click Continue.
3. Choose a template that matches your use case, or select the Blank Template to start from scratch.
4. On the Form Settings screen, click Add Custom Fields to add more fields.
5. Reorder fields as needed. Barcode, Timestamp, Name, and Photo are required fields and cannot be reordered.
6. When finished, click Save to save your form settings.

Available Form Fields

• Barcode: Records the item's barcode when scanned or entered manually.
• Timestamp: Automatically records the latest date and time of the entry.
• Name: Product or item name.
• Photo: Adds a product or item photo.
• Paragraph: Adds a longer description, note, or other text.
• Secondary Barcode: Adds another barcode or identifier, such as an SKU.
• Number Count: Adds a numeric count field.
• Current Stock: Tracks the item's current stock quantity.
• Choose In/Out: Indicates whether stock is being received (In) or shipped/used (Out).
• Quantity: Records the quantity being moved in or out.
• Web Link: Adds a URL or website link.
• Date: Adds a date, such as an expiry date, purchase date, inspection date, or deadline.
• Dropdown: Creates a dropdown menu with custom options, such as vendors, locations, or categories.
• Checkboxes: Allows users to select multiple options.
• Radio Button: Allows users to select one option from a list.
• Unit Price: Records the item's price and lets you select the default currency.
• GPS Coordinates: Records the GPS location of the item.
• Google Maps Link: Creates a Google Maps link based on the recorded GPS coordinates.
• Tags: Adds custom tags for categories, status, condition, stock level, or other classifications.
• Minimum Level: Sets a minimum stock threshold and can trigger restock alerts.
• Current User: Records the latest user who updated the item.
• Blockchain: Records a blockchain transaction hash for an immutable audit trail.

* The Current User and Blockchain fields are hidden from the form but can be viewed in the app and spreadsheet for audit trail and transparency.

Fields with Additional Options

Some fields include Add Option or additional settings:

• Checkboxes: Add multiple options users can select.
• Current Stock: Set the default In/Out stock movement option.
• Date: Set email alerts before a selected date, such as an expiry date or deadline. You can configure up to 5 alerts.
• Dropdown: Add options for the dropdown menu.
• Minimum Level: Enable Push Notification & Email to Admin to get the daily alert.
• Radio Button: Add options for single-choice selection.
• Tags: Create custom tags.
• Unit Price: Select the default currency.

Important: After adding or editing options, click Save. When all form settings are complete, click Save again to make sure your changes are applied.

Watch the mobile app video tutorial to learn how to create a new custom form.